Terms and Conditions

In-Person Cancellation Policy

Deadline: 10 May 2022

Cancellations must be notified in writing (e-mail is sufficient) to the Conference Secretariat. Cancellations made by 10 May 2022 will result in a full refund less $150 to cover administration costs. As an alternative to cancellation, your registration may be transferred to another person until the start date of the Conference without incurring any cost penalty. Refunds for cancellations received after 10 May 2022, will only be made in exceptional circumstances. The host reserves final decision on a case-by-case basis for granting a cancellation in extenuating circumstances. It is recommended that travel insurance be secured personally upon registering. The Conference Secretariat must be advised in writing of any alterations or transfers of registrations.

Conference Postponement

In the event of a postponement, all registrations will automatically be transferred to the new Conference dates. All components of your registration including accommodation bookings and social functions will also be transferred. If you are unable to attend on the new dates, you may contact the Conference Secretariat to request a transfer of your registration to a colleague at no cost, or request a cancellation and refund which will incur a $150 administration fee up until the Registration Cancellation Deadline.

Conference Cancellation

In the event of the cancellation of the Conference, all registrations and associated components of attendance will be cancelled and amounts refunded in full.

State Borders Closed

In the event that the state borders are closed between 10 – 15 July 2022, and you are therefore unable to attend the Conference, a full refund will be offered for the value of your registration inclusive of any social function tickets. For any accommodation bookings, the Conference Secretariat will contact the hotel and put in a request for cancellation, however, the cancellation fee will be at the discretion of each hotel.

International Borders Closed

We ask all international delegates to carefully monitor the Australian travel restrictions and exemptions. In the event that international borders open for international travel and delegates register during this time, and then borders are re-closed between 10 – 15 July 2022, from your departing country and Sydney and you are no longer able to attend the Conference in-person, your registration will be transferred to a virtual registration and the difference will be refunded, inclusive of any social function tickets.

Disclaimer

All best endeavours will be made to present the program as published on the website. The Conference and its agents reserve the right to alter without prior notice, any of the arrangements, timetables, plans or other items relating to the meeting, for any cause beyond its reasonable control. The host and the Conference Organisers are not liable for any loss or inconvenience caused as a result of such alteration. In the event of unforeseen circumstances, the host and the Conference Organisers do not accept responsibility for the loss of monies caused by delays. Participants are advised to take out personal travel insurance and to extend their policy to cover personal possessions. The Conference does not cover individuals against cancellations of bookings or theft or damage to belongings.

Virtual Cancellation Policy

Cancellation & Refund Policy

Once your registration has been completed, there will be no refunds available. The content will remain on-line and active for 3 months after the Conference dates and remain accessible for registered delegates to view at any time during this period, hence providing full value to any registered parties. The Conference Secretariat will not provide any refunds. Your registration may be transferred to another person by the start date of the Conference. The Conference Secretariat must be advised in writing of any alterations or transfers by this date

Disclaimer

In registering for XAFS 2022 relevant details (name/country) will be incorporated into a delegate list for the benefit of all delegates, and also may be made available (if necessary) to parties directly related to the Conference including sponsors, key suppliers and future Conference’s. Your name and contact information may be used by the Conference Secretariat and other approved stakeholder, for marketing and managing this and future events of this type.

Registration enquiries

XAFS 2022 Conference Secretariat

ICMS Australasia

L 9, 234 George Street

Sydney NSW 2000 Australia

Ph: +61 2 9254 5000

registration@xafs2022.org